Salary: $40,000 – $45,000
35 hours per week (full-time, permanent position)
Start Date: January 3, 2023

Deadline for Applications: November 14, 2022 

The Ottawa Art Gallery (OAG) is seeking a highly motivated professional to join its team as a Preparator.

About the Ottawa Art Gallery (OAG)

Join our team and play a role in supporting local and regional artists while shaping the future of visual arts and culture in Canada. Help us tell the story of our community’s evolution through art and contribute in creating a positive vision for our city’s future. The Ottawa Art Gallery is a premiere art gallery and cultural destination in the downtown core, it is a sustainable and innovative institution that is a positive economic contributor for the national capital region and holds a world-class collection of art in trust and in perpetuity for the people of the region.

About the Role

Reporting to the Collections and Building Project Manager, the Preparator will support the OAG’s Curatorial and Collections Management departments with the design, fabrication, installation, and maintenance of in-house, traveling and off-site exhibitions, accessioning artwork, and shipping for exhibitions, and artwork related to acquisitions.  

The Preparator will play a vital role in exhibition implementation and the preservation of the Firestone Collection of Canadian Art and OAG’s Permanent Collection.

The Preparator will also be expected to assist various departments (Development, Public Programming, Events and Galerie Annexe with special events set-up, audio/visual set-up and signage installation.)                           

Main duties will include:

  • Assist with arrangements relating to the arrival and removal of all exhibits and accompanying material. This will include the unpacking, safe handling and repacking of all incoming loans for display;
  • Assist with arrangements relating to the arrival and removal of all artwork for acquisitions into the collection;
  • Install, de-install, and maintain exhibits, artworks, lighting, graphics, A/V and video equipment and other related material;
  • Prepare objects for exhibition, ensure the objects’ safety, report their status and condition, and identify and correct any problems with the set-up;
  • Maintain storage and keep relevant updated inventories;
  • Assist with archival matting and framing;
  • Assist with packing and transportation of artwork in local area, including driving transportation vans/trucks;
  • Assist in procuring materials, monitor inventories of materials and supplies for the exhibition and collections departments;
  • Assist with set-up and striking of special events and rental functions. This includes but does not limit your role to: setting up tables, chairs, retractable seating, presentation lighting and audio/visual set up;
  • Undertake any other duties as required by the evolving needs of the job.


Requirements of the Position

Knowledge and Experience:

  • Five or more years of related experience preparing gallery/museum exhibits and a proven understanding of proper art handling and maintenance of museum objects;
  • Ability to construct unique wood or metal structures based on an artist’s concepts and ideas (i.e. the ability to construct without clearly defined drawings or plans)
  • Knowledge of artist’s materials and the equipment, techniques used in Museum Practices;
  • Construction and installation of museum exhibit structures, design and construction of mounts for artifacts and objects, design and construction of crates, and other elements using a range of materials and tools/equipment. Must be comfortable working with a wide variety of power tools and workshop equipment: table saw, skilsaw, pneumatic tools, router, etc.;
  • Basic understanding of audio-video equipment, with the ability to learn new skills with regard to operating and maintaining specialized A/V systems; experience with trouble shooting in a digital environment.
  • Good understating of Word and Excel an asset;
  • Ability to analyze situations and troubleshoot problems;
  • Database management experience;
  • Strong project management skills;
  • Good judgment and flexibility;
  • Proven ability to work simultaneously on several project timelines;
  • Fluency in English is a must, and fluency in French is an asset;
  • Demonstrated ability to work independently and on a team;
  • A valid class G driver’s license is required.


The Gallery offers eligible permanent employees the opportunity to participate in a comprehensive group benefit plan.

The Ottawa Art Gallery is an equal opportunity employer, and thanks all applicants for their interest. Only those selected for an interview will be contacted.

How to Apply

Please apply with a cover letter, resume and a 5-10 image digital portfolio of past projects to Jennifer Gilliland, Collections and Building Manager: Please reference the specific job you are applying for.


The Ottawa Art Gallery extends a commitment to equity in every aspect of the organization and recognizes that structural inequalities create significant barriers to equal opportunity employment. We strongly encourage applications from equity-seeking communities, from individuals who identify as Indigenous, Black, People of Colour, Persons with Disabilities, and 2SLGBTQQIA+ and/or persons living at intersectionalities.


The OAG fully supports the inclusion of persons with disabilities in all of its operations. In accordance with the requirements of the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code, the OAG strives to conduct its business in a way that is accessible, inclusive and responsive to the needs of persons with disabilities.

The OAG is committed to ensuring that employment opportunities are fully accessible to job candidates and employees with disabilities.

Should you require accommodation during the staffing process, please do not hesitate to contact Zoë MacNeil (


Due to the ongoing COVID19 pandemic, be assured that all personal protective measures will be taken to conduct job interviews in a safe manner. OAG will work with individual selected candidates to ascertain the safest and most effective way to conduct each interview, including options such as in-person using distancing and masks or via Zoom.